Skip to content
Jack Butler-KettleJack Butler-Kettle
Get in touch

Outsourced Commercial Support

OngoingFor Subcontractors & Main Contractors

Your commercial function, run from outside: the retained services on this side of the practice, taken together and run as one engagement across your projects.

Most businesses hit a size where the commercial work outgrows whoever has been carrying it, usually a director doing it at night or a contracts manager doing it between site visits, but does not yet fill a full time hire. Outsourced Commercial Support is my answer: the commercial function without the hire.

It is not a new service. It is the retained services below, each bought on its own page, taken together and run as one engagement: one scope, one monthly rhythm, one person accountable for the commercial position across your projects.

The engagement is as modular as the services are. Take any subset on any project, add a service when a project needs it and drop it when it does not, and nothing below changes shape by being taken together.

Cost Reporting & Forecasting3 retainedPayments8 retainedVariations & Change1 retainedRecords & Tracking3 retainedFinal Accounts & Closeout1 retainedOne engagement16 retained services, one scopemonth by monthOne line a month

= the commercial function without the hire the retained services below, taken together and run as one engagement: one scope, one monthly rhythm, one line a month.

Hover or tap any band: each theme shows which of its services this engagement can carry.

Each theme's retained work feeds one engagement. Hover or tap any part for what it carries.

What it runs

Sixteen of the side's services run retained, across five of its seven themes, and Outsourced Commercial Support can carry any of them. Each row below is the standard service from its own page, unchanged.

Procurement & Tendering and Contracts are the two themes with no retained work, by design: both are bought per event, an enquiry structured, a tender levelled or a subcontract placed when the moment arrives, and they sit alongside this engagement rather than inside it.

Cost Reporting & Forecasting

Cashflow Forecasting Against Programme

Risk mitigationOngoingFor Subcontractors & Main Contractors

I build your cashflow forecast from the programme and the payment terms before works start, then maintain it monthly against actual progress and actual certification.

See how it works

CVR Production & Maintenance

Risk mitigationOngoingFor Subcontractors & Main Contractors

I produce your monthly cost value reconciliation and keep it honest, value from the account's real position, cost from the ledger and the accruals, margin movement explained month on month.

See how it works

Forecast Final Account Maintenance

Risk mitigationOngoingFor Subcontractors & Main Contractors

I keep a running forecast of where the account actually lands, updated monthly so decisions on the job are made against the destination rather than the month.

See how it works

Payments

Payment Application Assembly & Issuance

Risk mitigationOngoingFor Subcontractors & Main Contractors

I assemble and issue your payment application every cycle, built from the records and priced to be certified, with the materials claimed properly and every fixed sum invoiced and tracked until it lands.

See how it works

Payment & Pay Less Notice Checking & Response

Risk mitigationFixed FeeOngoingFor Subcontractors & Main Contractors

I check every payment notice, pay less notice and certificate that lands against the contract and your application, and tell you what to accept, what to query and what to say.

See how it works

Payment Assessment & Checking

Risk mitigationOngoingFor Main Contractors & Clients

I assess each payment application that lands on you against the site's own records and hand you a certifiable number with its workings shown, inside the window your contract sets.

See how it works

Payment & Pay Less Notice Assembly & Issuance

Risk mitigationOngoingFor Main Contractors & Clients

I assemble every payment notice and pay less notice you owe, in each subcontract's required form with the reasons attached, ready for signature while its window is open.

See how it works

Subcontractor Account Administration

Risk mitigationOngoingFor Main Contractors

I run your subcontractor accounts every cycle: applied, certified and paid reconciled on every account, the notices, contras and retention tracked, and anything exposed chased in writing.

See how it works

Interim Valuations

Risk mitigationFixed FeeOngoingFor Subcontractors & Main Contractors

I value the works properly each period against the pricing document, with the measure recorded so this month's valuation never has to be re-argued next month.

See how it works

Notice & Deadline Tracking

Risk mitigationOngoingFor Subcontractors, Main Contractors & Clients

I put every notice and deadline your contract carries into one tracked register, and flag each one to a named person while there is still time to act.

See how it works

Retention Tracking

Risk mitigationOngoingFor Subcontractors, Main Contractors & Clients

I keep a live register of the retention held on you and held by you under every contract, and act on each release the day its trigger lands.

See how it works

Variations & Change

Variation Control & Registers

Risk mitigationOngoingFor Subcontractors & Main Contractors

I capture change as it happens, confirm the instructions in the contract's form, keep the register current and reconcile it into each month's application so the account never lags the site.

See how it works

Records & Tracking

Commercial Correspondence Drafting

Risk mitigationOngoingFor Subcontractors & Main Contractors

I draft the month's commercial letters and notices properly and on time, all in your name, each saying exactly what it needs to and nothing it should not.

See how it works

Insurance, Bond & Warranty Tracking

Risk mitigationOngoingFor Subcontractors & Main Contractors

I keep a register of every policy, bond and warranty the contracts require, held or owed, and chase each one before it lapses rather than after a loss.

See how it works

Site Records & Progress Capture

Risk mitigationOngoingFor Subcontractors & Main Contractors

I design the site's record system for the team that actually keeps it, then run it monthly, checking each month for gaps while the gaps can still be filled.

See how it works

Final Accounts & Closeout

Snagging & Closeout Support

Risk mitigationOngoingFor Subcontractors & Main Contractors

I run the end of your job as a tracked process, consolidating and chasing the snags to closure while assembling the closeout documents and pursuing the certificates that release the money.

See how it works

How it runs

One engagement, with scope and price agreed in writing before anything begins: which services, on which projects, and what the month comes to. The services keep their own scopes from their own pages; the engagement is the sum of what you take and nothing else, invoiced as one line a month.

It runs month to month for as long as it earns its keep. Add a service when a project needs it, drop one at the end of any month, and when a project finishes, its services finish with it. You never hold an arrangement that outlasts the work.

What stays outside

The one-off services stay one-off. A package to measure, a tender to price or level, a contract to negotiate, a final account to assemble and agree: those are bought per event on their own pages, alongside this engagement or without it.

This engagement runs the commercial position of work you have already won. And when something has gone wrong, a claim to build or a dispute to fight, that is the other side of my practice: Claims & Disputes.